Payper

The problem

Paper costs your office hours every week

Late timesheets

Hours arrive late, illegible or not at all, and payroll waits.

Lost defect sheets

Paper checks go missing, a risk at any DVSA or insurer inspection.

Phone chasing

Messages go out by call and text, with no record of who saw what.

Retyping

Office staff lose hours every week chasing, checking and retyping.

How it works

One app for staff, one dashboard for you

Choose your services

Switch on only what you need. Add more any time at no extra cost.

Staff log in

They see your logo and colours and log in the way that suits your team.

Submissions land instantly

Timesheets, defects and reports arrive ready to export for payroll and audits.

Reach staff instantly

Message everyone or one person and see who has read it.

What you get

Core services, all included

Timesheets

Hours in from the phone, straight to the office, no chasing paper.

Defect reports

Walkaround checks and defects logged with photos, ready for DVSA.

Routes

Send each driver their routes and stops, no printed sheets.

Messaging

Reach every driver or one person instantly, with read receipts.

Plus everything else your team needs

Clock in and out

Start and finish times with location, feeding timesheets.

Holiday and absence

Request, approve and track leave in one place.

Compliance reminders

MOT, tax, service and inspection dates never missed.

Shift rota

Publish rotas, staff see shifts and request swaps.

Incident reports

Accidents recorded on the spot with photos.

Document hub

Policies and handbooks staff confirm they have read.

Where it fits

Services by industry

All industries

Timesheets
Messaging
Clock in and out
Holiday and absence
Incident reports
Document hub
Training records

Coach and bus

Defect reports
Routes
Compliance reminders
Shift rota
Maintenance requests
Licence checks (extra)

Haulage

Defect reports
Routes
Proof of delivery
Fuel and expenses
Compliance reminders
Licence checks (extra)

Hotels

Shift rota
Housekeeping tasks
Maintenance requests

Industry labels are a guide. Every service is open to every client.

In service today

Already carrying the paperwork

>100

drivers using Payper every week

Timesheets, defect reports, routes and messaging all live

Replaced paper forms across the driver team

Submissions reach the office the moment drivers send them

Who is on it

Trusted across South Wales

Davies CoachesSwansea

Brodyr WilliamsCarmarthen

Ffoshelig CoachesNewchurch

A Ffoshelig Coaches driver beside one of the fleet

100+

years on the road

Ffoshelig Coaches has carried passengers in Carmarthenshire since 1921. Even companies operating for more than a century are moving off paper with Payper.

Pricing

One monthly price, every service included

Staff	Per month	Per year (15% off)
1 to 20	£79	£805.80
21 to 40	£129	£1,315.80
41 to 70	£189	£1,927.80
71 to 100	£249	£2,539.80
101 to 150	£349	£3,559.80
151 to 200	£449	£4,579.80
Over 200	£2 per person	15% off

Every service included Nothing up front 15% off paid annually 30 day free trial

Optional add ons, billed only when used: DVLA licence checks, SMS texts, calculated routes.

Getting started

Try it free for 30 days with one team

Setup call

Agree services, login and who receives submissions.

Your branding

Send your logo and colours.

Staff onboarding

We add staff and send a simple guide.

Trial runs

30 days with one team, with direct support.

Roll out

Extend to all staff and start billing.

Security

Your data stays yours

UK or EU hosting

Stored in a UK or EU data centre with automatic backups.

Kept separate

Each company's data is separated at database level. No other client can see it.

UK GDPR

Handled in line with UK GDPR. Export or delete your data any time.